New Character Form

Waiver of Claims, Release of Liability, Assumption of Risks, Indemnity and Image Use Waiver

Releasees
Tempest Grove Productions, Underworld LARP, and all of their owners, employees, volunteers, shapers, NPCs, assigns, designates, agents, or others carrying out any function on behalf of the organizers in furtherance of the objectives of the LARP activities so assigned while either at the event, LARP site, or at any other location.

Event Description
Participating in an Underworld LARP event includes being engaged in vigorous and strenuous physical activities in a wooded area and engaging in mock combat in various forms.

I am at least 18 years old
Yes

Your Legal Name

Your Preferred Name (if different)

Your Email

Address

Phone Number

ASSUMPTION OF RISKS
I am aware that participating in Underworld LARP involves many risks, dangers, and hazards including, but not limited to: hiking on rough and uneven terrain; changing weather conditions which may cause the various travel and combat surfaces to be slippery; equipment failure; failure to properly adjust or fasten equipment; improper use of equipment; falls; slips and falls while in combat or traveling to or from location; over-exertion; emotionally intense simulations; triggering of various phobias or anxieties; failure to remain within or without designated areas; impact or collision with trees, environmental hazards, other participants, shapers or NPCs; negligence of other participants, shapers or NPCs; and negligence on the part of the releasees, including the failure on the part of the releasees to take reasonable steps to safeguard or protect me from the risks, dangers, and hazards of participating in Underworld LARP. I freely accept and fully assume all such risks, dangers, and hazards and the possibility of personal injury, death, property damage and loss resulting therefrom, and any other risks which may arise in the course of participating in, attending, or otherwise engaging with the event.

I agree that I assume the risks outlined above:
I agree

RELEASE OF LIABILITY and WAIVER OF CLAIMS

I agree to release the Releasees and Waive all the above-referenced Claims:
I agree

Entire Agreement
In entering into this Release Agreement I am not relying on any oral or written representations or statements made by the Releasees with respect to the safety of participating in Underworld LARP, other than what is set forth in this Release
Agreement.

I agree that no other representations were made to me on which I am relying in signing this waiver, other than the representations made within this waiver:
I agree

Image Use Release
I hereby give the Releasees, its assigns, licensees, and legal representatives the irrevocable right to use my name/ photograph/ image/ audio recording/ video recording/ and likeness (“My Image”) in all forms and manner including but not limited to publication on Internet Web Sites, Facebook group, broadcasts, posts and any other publications as released to or by the Releasees, which may include advertising, promotion, and marketing. The Releasees may crop, alter or modify My Image and combine such images with other images, text, audio recordings, and graphics without notifying me. I understand that the Releasees cannot control unauthorized use of My Image by persons not associated with the Releasees once My Image has been published.

I hereby forever waive any right to inspect or approve any publication of My Image by the Releasees. I have carefully reviewed and understand the above provisions and agree to be bound by them. I voluntarily and irrevocably give my consent and agree to this Release and Waiver for the use of My Image.

I agree to let Underworld use my image:
I agreePlease do not

Medical Information

It would assist us greatly if you could provide us with your pertinent medical information. Any information provided to us in this form will be kept strictly confidential and will not be disclosed except with your consent or except as may be required by law. You are not required to complete any portion of this form if you do not wish to do so.

I acknowledge that failure to fill out this form completely and accurately will impede Underworld's ability to provide me medical assistance should I request such assistance:
Yes

MAIN Tempest Grove Characters' Name(s)

Emergency Contact
Please provide the contact information for someone we should contact in the event of an emergency.

Name / Relationship / Phone Number - Emergency Contact #1

Medical Information
Please provide the medical information you believe will assist us if you request assistance

Allergies, including reaction

Please list any past/current injuries or other health concerns which could affect your safety and well-being at Underworld LARP events:

Please list any medications (excluding vitamins and minerals) and their purpose which you feel comfortable disclosing. Please include as needed prescriptions and indicate if they are brought to events

Do you wear a medical alert bracelet?
YesNo

Please explain how we can assist you (and for what) in the event of an emergency.

Please list any additional information which would be helpful to us in case of an injury or emergency:

Safety

Players must be 18 years or older for the entirety of the event in order to play.
All players, even those attending for the first time as a trial, must complete a Waiver & Medical Information Form. We do it to ensure our safety team is kept aware of all medical issues including allergies to food or medicine. This is an absolute requirement to play, and while we do not wish to turn anyone away, you will not be allowed to participate in our game without completing these forms.
Tempest Grove: Underworld LARP has a strict no alcohol or drug policy during combat events. If you are found with either you will be asked to leave. If you are prescribed marijuana for medical purposes, please disclose it to a member of staff, such as a shaper, the owner, and/or a member of the medical team. That information will only be shared internally amongst staff members so they are aware. Any disclosure to other players is up to you. To prevent accidental exposure to others, we ask that any use be done off-site.
Tempest Grove: Underworld LARP will not lead stories involving themes of rape nor do we condone such RPing (Role Playing) or actions. Also, see below for the “Opt Out” rule.
“HOLD” means stop, do not move, and better yet, take a knee and wait for “GAME ON”. This may be for a simple scene description or for medical/safety reasons. Do not yell “HOLD” for someone else unless they are unable to. Game will resume when the person who called “HOLD” states “GAME ON”.
The other call that halts game is “MEDIC”. This is to be used when there is an injury on the field that requires the attention of one of our medical marshalls. This call is only to be made in the event of a real-life injury. Any IG calls for a healer can use any other call but “MEDIC” is reserved for actual injuries only to prevent confusion at a critical moment.
Any fire, be it fire pit, barbecue, or what have you must have a designated fire watcher at all times. They can participate in roleplay but are designated as out of combat. If you need to step away from a fire for any length of time, snuff it out or grab a shaper and ask them to watch it. Please do not have any open flames such as candles “indoors”, (such as tents or any other structure that could be flammable).
Fire pits and cooking area of the camp are a special “No Combat” IG zone. Players that are tending/watching a fire or cooking when combat breaks out have the option of joining the combat immediately or waiting until it is over. Players may not retreat to these areas and then pop in and out in order to avoid being struck in combat.
Check your weapons regularly for flaws or damage. A marshall or shapers can also inspect your weapon at any time if they think it might be damaged or otherwise unsafe.
No overhand swings. Please avoid striking the head, neck, groin, and hands (Packet-delivered attacks striking these areas do in fact count, but we would ask that you do not aim for them). Strikes to these areas, and in the case of women, chest (despite it being a valid strike location), do happen accidentally. Please do not make such strikes a habit as it will not make you any friends. Please contact a Marshal regarding any person who is habitually striking these areas.
The Tempest Grove: Underworld LARP site is in a wooded area with many hazards of trees, brush, rocks, and uneven ground. Please take note of your surroundings and be cautious. If you come across a major danger, please take note of its location and report it to ownership. If the owner is not on-site, report it to a shaper who will forward the information and/or find a way to resolve it.
Mental health and safety are always more important than you staying in-game. You may opt-out of any mod or situation which you may find triggering or uncomfortable OOG (out of game). To do so, state “opt-out”, go OOG, and physically leave the area where the mod is occurring. Following this, you must immediately report to Plot camp. When the mod has ended, the plot team will work with you to decide a fair and logical outcome for the situation. You will not be punished for leaving the situation, however, the outcome must make sense. The “opt-out” call is meant to avoid the roleplay of the triggering situation and can not be utilized to avoid consequences.

Conduct

Harassment or abuse of others, verbally, physically, sexually, or otherwise, is illegal and strictly prohibited in our campaign. Players whose behaviour can be construed as harassment will be asked to stop immediately. If the behaviour continues past that point, that player will be banned permanently from the game. Any player that feels they are being harassed should bring the matter immediately to the attention of the Owner.
Real-world slurs towards gender, race, sexuality and the like are not accepted in-game. Keep your in-game slurs fictional in nature.
Players are expected to stay within the bounds of reasonable taste and avoid causing out-of-game discomfort to other players. Any player receiving complaints about their conduct will receive ample warnings and the opportunity to state their case if they feel the complaints are unwarranted or constitute harassment. If legitimately offensive or “creepy” conduct does not show significant and sustained improvement after the warnings, Tempest Grove reserves the right to ban the player as per our policy on harassment.
Out-of-game theft is prohibited.
Out-of-game physical assault is prohibited.
Threats of OOG violence to other players are prohibited.
Repeated, purposeful cheating/rules-breaking is prohibited.
Willful defacement or destruction of property is prohibited.
Players and staff are expected to clean up after themselves. This includes food, camping gear, and drink containers.
Treat each other with respect and lend a hand if needed.
Basically, DON’T BE A F*CK!

Fun

All players are considered in-game for the entirety of their time on-site during game hours unless they are wearing an easily visible white headband or are indicating with a “hand-on-head” signal.
When creating a character, players should refrain from copying or plagiarising popular characters from movies, books, or video games. You can cosplay your favourites on your own time. If players think of Jack Sparrow or Sheldon Cooper every time they see you, it ruins their immersion in the game.
All bags or containers marked OOG are considered personal possessions and are not stealable. In-game (IG) items may NOT be stored in an OOG bag or container or in a player’s vehicle – doing so is considered cheating.
Players in the bathroom are also OOG. Players may not be attacked or threatened while in the bathroom.
Players may not retreat to an OOG area in order to avoid combat or threatening IG situations.
While we understand that there are modern world items that you will bring with you (Cellphones, iPods, etc.), each player must ensure that they are not used in an IG area. If you need to use these devices, please go back to your vehicle or tent. Modern camping equipment, glasses, and watches are OK, but we ask that you try to conceal your watch. This goes with any necessary medical products. We’ll never stop anyone from keeping necessary medicine, EpiPens, or others items on you, but we ask that you conceal it if you can. It is also your responsibility to keep your valuables safe. It is not our responsibility if, for instance, you keep something in a soft leather bag that gets broken after a boffer hit. A game where you fight monsters in the dark is not the best place to carry around your Fabergé egg.
If there is a conflict over rules, Shapers have the final say in how it will be resolved. That ruling will stand in the field. It can be revisited later at a more appropriate time (in shaper camp or out of game) but only in extreme circumstances will any retroactive changes be allowed. (i.e., if a PC dies as a direct result of a mistake, that death will be removed. If there was an incorrect call made and then shortly thereafter a PC dies from something unrelated to the direct call, then that death will likely stand.)

Know What Is Expected

Guild Rules

Safety

Conduct

Fun

Waiver & Medical Information Form

Underworld Global

Game Rulebooks

New Character Form

Waiver of Claims, Release of Liability, Assumption of Risks, Indemnity and Image Use Waiver

Medical Information

Personal Plot Form

Contact form

Safety

Conduct

Fun